Institute Policy

Indian Institute of Management Sambalpur (IIM Sambalpur) is committed to providing a safe, healthy, and conducive environment for academic excellence, professional development, and personal growth. All students, faculty, staff, participants, visitors, and guests are expected to comply with applicable laws and the Institute's rules and regulations concerning alcohol, drugs, and other prohibited substances.

• Alcohol consumption must comply with all applicable laws and regulations of the Government of India and the Government of Odisha.

• Alcoholic beverages are strictly prohibited in all academic and instructional areas of the Institute, including classrooms, lecture halls, seminar rooms, meeting rooms, laboratories, libraries, and other academic spaces.

• Alcohol may not be brought into, served, or consumed in any area of the Institute except where specifically permitted by the competent authority of IIM Sambalpur and in accordance with applicable laws and Institute regulations.

• The possession, use, sale, distribution, or supply of illicit drugs or prohibited substances is strictly prohibited on the Institute campus and at any Institute-sponsored or Institute-related activity.

• Students, faculty, staff, participants, visitors, and their guests are expected to comply with all applicable laws relating to alcohol, narcotic drugs, psychotropic substances, and other controlled or prohibited substances.

• The use, possession, distribution, or sale of narcotic drugs, psychotropic substances, or other prohibited substances on the IIM Sambalpur campus is strictly prohibited, irrespective of whether such substances may be permitted or regulated in any other jurisdiction.

• Any violation of this policy may result in disciplinary action under the rules and regulations of IIM Sambalpur, in addition to any action that may be required under applicable laws.

• Organizers of events, conferences, student activities, residential programmes, and other gatherings are responsible for ensuring that their events comply with the Institute's policies and applicable laws. Prior approval from the competent authority shall be obtained wherever required.

• The Institute reserves the right to take appropriate action to ensure the safety, security, discipline, and well-being of the IIM Sambalpur community.

Students and participants who require assistance related to substance use, alcohol dependency, or personal well-being are encouraged to seek appropriate support through the Institute's designated health, counselling, or welfare services.

Please take a moment to review and comply with the IIM Sambalpur rules and regulations relating to alcohol, drugs, and prohibited substances. The safety, dignity, and well-being of our community are of utmost importance, and we appreciate everyone's cooperation in maintaining a safe and responsible campus environment.

For information regarding permitted gatherings, events, residential facilities, and other campus activities, please refer to the applicable IIM Sambalpur guidelines and obtain the required approval from the concerned authority.

Shared Space and Social Gathering Guidelines

When using shared spaces on the IIM Sambalpur campus, all students, participants, faculty, staff, visitors, and guests are expected to exercise good judgment and take responsibility for their conduct. All gatherings must be conducted in a manner that respects the Institute community, campus property, and the academic environment.

The following guidelines apply to the use of shared spaces, including residence hall common areas, lounges, courtyards, outdoor areas, and other designated community spaces.

Residence Hall Living Group Lounges

• Residence hall lounges and common areas may be used for small gatherings, subject to availability and the applicable hostel/residential guidelines.

• Any gathering must be conducted in a manner that does not disturb other residents, including through excessive noise, music, or other disruptive activities.

• Participants are responsible for ensuring that their guests comply with all applicable IIM Sambalpur rules and regulations.

• Food and non-alcoholic beverages may be brought into designated common areas, subject to applicable hostel and campus guidelines.

• Any catering or food delivery associated with an event must comply with the Institute's applicable permissions and security requirements. Unauthorized outside vendors or service providers may not be permitted on campus.

• Furniture, electrical installations, network equipment, fixtures, or other Institute property must not be moved, modified, or tampered with without prior authorization.

• Participants are responsible for maintaining cleanliness during and after the gathering. All food waste, disposable items, bottles, cans, cups, and other waste must be properly disposed of in the designated waste-disposal facilities.

• Participants will be responsible for any damage to Institute property caused by them or by their guests.

• Institute authorities, security personnel, hostel administration, or other authorized personnel reserve the right to stop, restrict, or disperse a gathering if it is found to be causing disturbance, posing a safety or security risk, exceeding the permitted capacity, or violating Institute rules.

Shared Spaces and Outdoor Areas

• Common lounges, designated outdoor areas, courtyards, and other shared spaces are intended for the use of the wider IIM Sambalpur community. Such spaces may be used for small informal gatherings when they are not being used for an Institute programme, academic activity, or other authorized event.

• Where a shared space requires prior permission or booking, the concerned participants must obtain the required approval from the designated Institute/hostel authority before organizing the gathering.

• Participants must maintain appropriate noise levels and ensure that their activities do not interfere with academic activities, residential life, or the normal functioning of the Institute.

• Food and non-alcoholic beverages may be brought into shared spaces, subject to applicable Institute guidelines and cleanliness requirements.

• Alcoholic beverages and prohibited substances shall not be brought into, served, distributed, or consumed in shared campus spaces except where specifically permitted by the competent authority and applicable law.

• The possession, use, distribution, or consumption of narcotic drugs, psychotropic substances, or other prohibited substances on campus is strictly prohibited.

• No unauthorized external vendor, contractor, equipment, sound system, cooking equipment, or other installation may be brought into a shared space without prior approval.

• Furniture and other campus property must remain in their designated locations unless prior permission has been obtained for relocation.

• Participants are responsible for leaving the shared space clean, orderly, and free from waste after the gathering.

• Any damage to campus property, furniture, electrical installations, landscaping, or other Institute facilities may result in recovery of the cost of damage and/or disciplinary action as per applicable Institute rules.

• IIM Sambalpur authorized personnel reserve the right to stop or disperse any gathering that is considered disruptive, unsafe, disorderly, unauthorized, or inconsistent with Institute policies.

Responsibility of Participants

Participants organizing or attending a gathering are responsible for ensuring that their conduct and the conduct of their guests remain consistent with:

• IIM Sambalpur's Code of Conduct and disciplinary regulations;

• Applicable hostel/residential rules;

• Institute safety and security requirements;

• Applicable laws and regulations of India and the State of Odisha; and

• Any specific instructions issued by the Institute for events or gatherings.

The Institute may take appropriate administrative or disciplinary action in case of violation of these guidelines.

For more information regarding alcohol and prohibited substances, please refer to the IIM Sambalpur Alcohol and Drug Policy.

For information regarding the availability, booking, and permitted use of residence hall lounges, outdoor areas, and other shared campus spaces, participants should contact the concerned Hostel Administration, Student Affairs, or designated Institute authority.